A complete guide to association voting — and the secure online platform trusted by India's leading professional bodies, RWAs, NGOs, trade unions and alumni groups.
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Every trade and profession have a member elected body which represent the members and regulate the trade and profession. These elected bodies take care of the interest of its members and also try to have some rules and regulations for its members. These bodies also form the lobby group which represent all the members of the trade and profession in one voice in front of government and other regulators.
From global federations to neighbourhood RWAs — associations exist at international, national, state, regional and city levels.
Associations are of following type:
Trade associations are associations where members of the same trade form an association to protect the interest of the trade, to represent to regulators and government in one voice, to settle disputes and disagreements among members, to jointly promote the trade, to share knowledge etc.
There are lot of social associations where people with common social objectives come together and form an association. These include Non-Government Organizations, religious associations, Social associations and alumni associations.
Homeowners / flat owners / land parcel owners at time come together to form an association to protect their common interest and to manage common or shared infrastructure of the society. We have discussed this kind of associations here: Housing Society
Associations of employees or employee unions created with the objective of welfare of the employees, to protect the interest of the employees in an organization and for various cultural and recreational purpose.
These are association of professionals who come together and form an association to regulate the members and to protect the interest of the members. The association helps in furthering the objectives of the professional like sharing of knowledge, building standards, setting guidelines, research and publication etc.
Examples of professional associations are:
Associations not only have a national level body or association but have elected body at state level, city level, region level and even at international level. For example: Doctors in India have Medical Council of India as the national level body. Then they have Delhi Medical Council and Maharashtra Medial council which are state level councils. Even at the international level there is The World Medical Association representing and regulating all doctors of the world.
Even among the doctors there are various specialization like gynaecologist, cardiology, orthopaedic, gastroenterology, urology, dermatology etc. for each specialization there is a different association of doctors at international, national, state, regional level. For example: Cardiological Society of India, American Gastroenterological Association etc.
An association election is the democratic process through which members of an association – whether it’s a Resident Welfare Association (RWA), professional body, NGO, alumni group, trade union, or employee association – elect their representatives. These elections ensure that leadership is chosen fairly and the organization runs in the best interest of its members.
Tenure of these elected Associations generally range from 1 to 3 years and hence elections are held every 1 to 3 years. Tenure is determined by the bylaws / article of association of the association.
Associations generally have an awfully bad track record when it comes to voting percentage. Many associations have voting percentage as low as 10%. This is due to following reasons:
It is a common phenomenon across the country that small group of people control the association and rest of the members feel alienated. The small groups work towards protecting their own interest and not of the members in general. At times interest of the small group is in conflict of the larger group. This leads to lack of trust among members towards their own association.
Many times, this lack of trust lead to formation of competitive groups and associations or infighting in the association. It may also lead to disillusionment amongst some members who stop participating actively in the association.
Most of the associations are self-regulated and not answerable to any regulator for the election process. In such organizations due to various reason including - a. cost, b. lack of experience or knowledge of election management, c. limited time (as management committee members are generally working pro-bono) and d. vested interest, the election management is not of remarkably high quality.
Members generally complain of problems like shoddy preparation of voter list, lack of communication to members about the election, errors in vote counting, election process is tightly controlled by few people who might themselves be standing in the election.
ONLINE VOTING is one simple solution to all the problems faced by association related to voting. Online voting ensures high member participation at very low cost, with limited effort and is 100% secure and transparent. Right2Vote provides online voting platform which is best suited for association elections.
Switching to online association voting makes the election process simple, transparent, and cost-effective. Members can vote from anywhere in under a minute. Key benefits:
Association voting allows every member to participate in decision-making. A transparent voting system builds trust, improves accountability, and ensures that the association represents the voice of all its members instead of just a few.
Right2Vote Infotech Private Limited is a government of India approved eVoting platform. Right2Vote is tested and certified by Standardization Testing and Quality Certification Directorate (STQC) under Ministry of Electronics and Information technology (MeitY), Government of India.
Nine layers of security and verifiability — from end-to-end encryption to voter selfies and geo-fencing.
Right2Vote's online voting website and app is very feature rich and can be customized to specific requirements of the association.Different associations have different election rules. Right2Vote has solution for all kind of election
Right2Vote eVoting software is also very cost effective. The charges start from Rs. 10,000 only for up to 200 voters, plus Rs. 25 for each voter above 200 voters. Please contact Right2Vote team at contact@right2vote.in for more details.
Unlike other platforms, Right2Vote provide on call and on email support to election officer as well as the voters. Right2Vote's mission is to ensure each voter gets his right to vote and nobody is denied his right to vote.
From the International Solar Alliance and IIT Delhi Alumni to NTPC and the Lions Clubs — Right2Vote has run elections for them all.
Right2Vote has successfully conducted elections for several associations across the country. It includes:
Join thousands of organizations that trust Right2Vote to conduct their elections securely and transparently.
Government of India via Ministry of Corporate Affairs (MCA) has made online voting mandatory for large associations registered as Companies including Chapter 8 companies with more than 1000 members. Detailed regulation is available here: Notification
For associations less than 1000 members it is not mandatory but recommended.
Online voting has many advantages over paper ballot voting. This includes:
We recommend keeping the voting window open for 24 hours to 72 hours.
By keeping the window open for minimum 24 hours, you can ensure that international voters are able to participate without any time zone related difficulty.
(Note: For associations covered by MCA notification, has to follow the guidelines provided in the notification - Notifications)
Secret ballot is a feature where individual voters vote preference is kept secret. Only total vote count of each candidate is provided in the result. This is to avoid any kind of coercion or pressure on voters.
Applicability of secret ballot depends on the bylaws / article of association of the Association.
Following information is required for setting up the online election event:
We request clients to provide all above-mentioned information in a single email minimum 3 days before the election date.
The standard contract draft is provided here: Contract
